Summary: Assumes responsibility for pre-and post-award grant accounting, thus ensuring compliance with funding source administrative guidelines, timely receipt of revenue, accurate submission of financial reports, A-133 Audit and orderly closure of projects.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
- Manages DCPNI’s grant processes from start to finish, including the support of proposal development, reporting and compliance management and preparing close-out paperwork
- Prepares monthly, quarterly and year-end financial reports for funders
- Manages, monitors and facilitates financial calendar to keep all involved informed and ahead of application and reporting deadlines
- Prepares government funds draw-down reports
- Executes draw-downs after comptroller approval
- Prepare, review, or direct all accounting entries (transactions and journals) related sponsored programs and restricted funds
- Monitoring/tracking the status of each program through its program life cycle
- Advises management team on allowable uses of grant funds (federal, restricted, general operating) and strategies for optimizing funding streams
- Assist the Comptroller in preparation and coordination of A-133 audit work
- Prepares grant budget-to-actual reports, and partners with program and development staff to ensure restricted funds are used in accordance with donor intentions or that appropriate modifications are requested.
- Maintains a working knowledge of laws, regulations, policy, and other requirements that affect grants management
- Ensures DCPNI’s compliance with EDGAR and other regulations
- Maintains and oversees accurate and timely billing and invoicing when appropriate
- Acts as liaison with DCPNI program staff to assist them in preparation of accurate coding of pre-approval and payment request processes
- Reviews coding of all income and expenses to confirm accurate and appropriate use of restricted and grants and government funds, and ensure correct recording in general ledger
- Assist the comptroller in computing, preparing, negotiating and submitting the indirect cost rate to funding agencies
- Assist the comptroller in updating and maintaining the financial manual, which will serve as the policies and procedures manual for all program managers
- Provide training to all internal stakeholders on how to more efficiently and effectively manage their respective grants in following policy, granting agency guidelines and all other applicable federal regulations
This job has no supervisory responsibility.
COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:
Speaks clearly and persuasively in positive or negative situations. Listens and gets clarification. Responds well to questions. Writes clearly and informatively. Varies writing style to meet needs. Presents numerical data effectively.
Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Meets productivity standards; Completes work in timely manner; Strives to increase productivity.
Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Exhibits objectivity and openness to others’ views; Puts success of team above own interests; Supports everyone’s efforts to succeed.
Follows DCPNI policies and procedures. Supports DCPNI’s mission, goals and values. Supports affirmative action and respects diversity.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and/or Experience
Bachelor’s degree from a four-year college or university and five (5) or more years’ related experience with history of managing grants that range from $5K – $5M and three (3) years of federal grants management/administration experience. Experience with Department of Education grants a plus. Solid understanding of GAAP, grants and finance management and related compliance requirements, or equivalent combination of education and experience. Excellent report writing skills. Keen attention to detail and strong organization skills. Proven ability to meet deadlines in a fast-paced environment with a commitment to produce consistently high quality work.
Highly Preferred Experience includes working in Ward 7 or schools/organizations east of the Anacostia River.
- Ability to provide basic financial oversight for funds related to grant projects.
- Ability to develop budgets, budget narratives, and accountability tools.
- Strong analytical skills, communication skills and ability to problem solve.
- Strong communication and interpersonal skills, including the ability to communicate financial information to non-financial staff.
- Ability to effectively prioritize multiple responsibilities.
COMPUTER/TECHNOLOGY SKILLS: Proficient in use of computer technology primarily in Apple MAC, Microsoft Excel and Office Suite, PayChex and related payroll software, Great Plains and Bills.com.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job.
While performing the duties of this job, the employee is regularly required to communicate, detect, converse with, discern, convey, express oneself and exchange information. The employee is frequently required to remain in a stationary position at an office desk or table. The employee is occasionally required to move about inside the office to access file cabinets, office machinery, operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Specific vision abilities required by this job include ability to view computer monitors, Smart Phones and related technology devices.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate within an office environment.
- Qualified candidates should submit cover letter with salary preferences and resume to firstname.lastname@example.org.
- Please include “Grant Accountant” in the email subject line.
- Phone calls and emails to DCPNI staff will not be accepted.