Grants and Compliance Manager

Job Title: Grants & Compliance Manager
Team: Operations
Reports To: Chief Operating Officer
FLSA Status: Exempt
Summary Ensure that DCPNI complies with all federal and related grant and accounting requirements, submit accurate and timely reports by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Manages reporting process for DCPNI’s federal and other grants.
  • Ensures DCPNI’s compliance with EDGAR and other regulations.
  • Advises COO and Executive Director on allowable uses of grant funds and strategies for optimizing funding streams.
  • Develops and manages solid accounting systems, cost management systems and reporting systems.
  • Works with DCPNI program staff to prepare and manage budgets.
  • Reconciles financial accounts on a monthly basis.
  • Maintains and oversees accurate and timely billing and invoicing.
  • Runs and records accurate and timely bi-weekly payroll.
  • Strengthens and maintains financial reporting policies to prepare for DCPNI’s annual audit.
  • Manages grant processes from start to finish, including the support of proposal development, reporting and compliance management, and preparing close-out paperwork.
  • Prepares grant budget-to-actual reports and partners with program and development staff to ensure restricted funds are used in accordance with donor intentions or appropriate modifications are requested.
  • Ensures that fiscal requirements for grants and contracts are identified, realized and monitored through regular monitoring meetings.
  • Prepares monthly, quarterly and year-end financial reports for funders.
  • Maintains a working knowledge of laws, regulations, policy, and other requirements that affect grants management.
  • Reviews coding of expenses against restricted grants to ensure appropriate recording in general ledger.
  • Supports special projects to ensure effective and efficient management of grants.
  • Communicates grant information across the organization.

Supervisory Responsibilities

This job has no supervisory responsibility.

COMPENTENCIES To perform the job successfully, an individual should demonstrate the following competencies:

Oral/Written Communication – Speaks clearly and persuasively in positive or negative situations. Listens and gets clarification. Responds well to questions. Writes clearly and informatively. Varies writing style to meet needs. Presents numerical data effectively.

Quality/Quantity – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Meets productivity standards; Completes work in timely manner; Strives to increase productivity.

Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Teamwork – Exhibits objectivity and openness to others’ views; Puts success of team above own interests; Supports everyone’s efforts to succeed.

Organizational Support – Follows DCPNI policies and procedures. Supports DCPNI’s mission, goals and values. Supports affirmative action and respects diversity.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

Bachelor’s degree in accounting or finance from a four-year college or university and five (5) or more years’ related experience with history of managing grants that range from $5K – $5M and three (3) years of federal grants management/administration experience. Experience with Department of Education grants a plus. Solid understanding of GAAP, grants and finance management and related compliance requirements, or equivalent combination of education and experience. Excellent report writing skills. Keen attention to detail and strong organization skills. Proven ability to meet deadlines in a fast-paced environment with a commitment to produce consistently high quality work. Highly Preferred Experience includes working in Ward 7 or schools/organizations east of the Anacostia River.

Other Qualifications

  • Ability to provide basic financial oversight for funds related to grant projects.
  • Ability to develop budgets, budget narratives, and accountability tools.
  • Strong analytical skills, communication skills and ability to problem solve.
  • Strong communication and interpersonal skills, including the ability to communicate financial information to non-financial staff.
  • Ability to effectively prioritize multiple responsibilities.

COMPUTER/TECHNOLOGY SKILLS

Proficient in use of computer technology primarily in Apple MAC, Microsoft Excel and Office Suite, PayChex and related payroll software, Great Plains and Bills.com.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate, detect, converse with, discern, convey, express oneself and exchange information. The employee is frequently required to remain in a stationary position at an office desk or table. The employee is occasionally required to move about inside the office to access file cabinets, office machinery, operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Specific vision abilities required by this job include ability to view computer monitors, Smart Phones and related technology devices.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate within an office environment.

Qualified candidates should submit cover letter and resume to hr@dcpni.org. Please include “Grants and Compliance Manager” in the email subject line. Phone calls and emails to DCPNI staff will not be accepted.

DCPNI is an Equal Employment Opportunity Employer.