Human Resources Manager

Summary: Responsible for the day-to-day operations of the Human Resources office. Manages the administration of human resources policies, procedures, and programs. Functional areas of responsibility include but are not limited to: employee relations, training and development, benefits, compensation, organizational development and employment.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Review and revise job descriptions for current vacancies and open positions as needed.
  • Analyzes wage and salary reports and data to determine competitive compensation plan.
  • Writes directives advising department managers of Company policy regarding equal employment opportunities, compensation, and employee benefits.
  • Ensures that policies comply with federal and state law.
  • Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.
  • Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Studies legislation, arbitration decisions, and assesses industry trends.
  • Writes and delivers presentations to executive management regarding human resources policies and practices.
  • Recruits, interviews, tests, and selects employees to fill vacant positions.
  • Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for reporting.
  • Coordinates management training in interviewing, hiring, terminations, promotions, performance review, safety, sexual harassment and other employee relation’s matters.
  • Responds to inquiries regarding policies, procedures, and human resources programs.
  • Administers performance review program to ensure effectiveness, compliance, and equity within organization.
  • Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.
  • Investigates accidents and prepares reports for insurance carrier.
  • Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations. Perform HR tasks related to terminations.
  • Prepares reports and recommends procedures to reduce absenteeism and turnover.
  • Represents organization at personnel-related hearings and investigations.
  • Contracts with outside suppliers to provide employee services, such as temporary employees, search firms, or relocation service.
  • Review and revise on-boarding process; perform HR tasked related to on-boarding, including, but not limited to:
    1. Pre-offer employment verification, reference and background checks.
    2. Offer letters.
    3. Forward new hire information to relevant staff and enroll in benefits.
    4. Create personnel files and maintain spreadsheet with current census information.
  • Review and maintain all personnel files for compliance.
  • Edit, and develop HR standard operating procedures as needed.

Competencies – To perform the job successfully, an individual should demonstrate the following competencies:

Business Acumen – Understands business implications of decisions; Aligns work with strategic goals.

Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.

Teamwork – Balances team and individual responsibilities. Exhibits objectivity and openness to others’ views. Gives and welcomes feedback. Contributes to building a positive DCPNI culture and team spirit. Puts success of team above own interests. Supports everyone’s efforts to succeed.

Leadership – Exhibits confidence in self and others. Inspires and motivates others to perform well. Effectively influences actions and opinions of others. Accepts feedback from others. Gives appropriate recognition to others.

Managing People – Includes staff in planning, decision-making, facilitating and process improvement. Makes self-available to staff. Fosters quality focus in others. Improves DCPNI’s processes, programs and services. Continually works to improve managing skills.

Oral/Written Communication – Speaks clearly and persuasively in positive or negative situations. Listens and gets clarification. Responds well to questions. Writes clearly and informatively. Varies writing style to meet needs. Presents numerical data effectively.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

Bachelor’s degree required; Master’s degree (M. A.) preferred from four-year college or university; PHR or SPHR Certification preferred or one to two years related experience and/or training; or equivalent combination of education and experience; proficient knowledge of EEO and Fair Labor Standards.

Computer/Technology Skills
Proficient in use of computer technology primarily Microsoft Office products and common business software in an Apple MAC or PC environment.

Physical Demands The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate, detect, converse with, discern, convey, express oneself and exchange information. The employee is frequently required to remain in a stationary position at an office desk or table, operate a computer, bend at the waist, and reach overhead, above the shoulders, and horizontally to retrieve and store files and lift objects. The employee is occasionally required to move about inside the office to access office machinery, and other office productivity machinery, such as a calculator, copy machine and computer printer. Specific vision abilities required by this job include ability to view computer monitors, Smart Phones and related technology devices.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Qualified candidates should submit cover letter with salary preferences and resume to hr@dcpni.org. Please include “Human Resources Manager” in the email subject line. Phone calls and emails to DCPNI staff will not be accepted.

DCPNI is an Equal Employment Opportunity Employer.